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Guidelines for Tours & Events

Silver Ghost Register Guidelines for Tours & Events...

From time to time the Silver Ghost Register will organise Tours and Events for your interest, education and enjoyment. We will select suitable venues, hotels and routes together with places of interest.    

Any Member with ideas for alternative Tours or Events should contact us directly and we will consider such requests.

Members of the Silver Ghost Register will be informed of proposed Tours and Events within good time, with priority notice given to Members owning 40/50 Silver Ghosts and, after 30 days, to any other Register or RREC Member.

The RREC Board have decided that in future and in order to comply with the Package Travel and Linked Travel Arrangements Regulations, the club will not be taking on the role of organising and booking any Register or Section tours and requires all Registrars to use the services of a tour operator company.

 

Therefore, we have decided that when we organise a tour or event using a single hotel, we will provide all relevant details and request that you book directly with the venue or hotel, thus avoiding any regulated activity. 

 

However, for events and tours of a nature requiring multiple venues and/or hotels, which would likely fall within regulation, we have decided to use the services of Classic Travelling Limited who have a wealth of experience in this field and run a professional and financially prudent business.

 

Using their best endeavours, Classic Travelling will provide SGR Members with a hotel booking and route preparation service on a 'best price' policy plus the inclusion of their arrangement fee.  Our own Terms of Reference are in place and have been agreed with the RREC Board (see below).

 

Along with all SG Members, the SG Register Team will pay our own costs and expenses equally.

Eligible Cars…

The Silver Ghost Register was formed to encourage enthusiasts in the restoration, education, maintenance and use of the Rolls-Royce 40/50 Silver Ghost, the Register organises Tours and Events which Members are encouraged to participate in such a car. There will, inevitably, be occasions where a Member applies to participate in a Tour or Event with an alternative car. In such circumstances, the Member may take part in another car and participate, but only after agreement by the Registrar.   

Tours and Events - Bookings and Payments…

We will provide Members will full details of any future planned Tour or Event together with full details of the negotiated cost at that time with an invitation to join us.  Each Member will be responsible for confirming their own bookings and payments on a first come basis and at the same time notifying the Silver Ghost Register of their booking. 

Cancelation and Performance…

Each Member will be fully responsible for his/her own participation (and that of any guests) including the liability for the full costs and losses of any Tour or Event due to cancellation whatever the reason.  The Silver Ghost Register, its officers and organisers will not be held responsible for the unsatisfactory performance of any Hotelier or Event Organiser nor the failure of any Tour or Event due to cancellation.

Travel to and from the start of Tours and Events…

Members will have to make their own way to and from the start of each Tour or Event at their own additional cost and expense.  It is advised that each Member check that they hold an up-to-date Passport (with at least 6 months left to run after the designated date of any overseas Tour or Event), Drivers Licence, Road Risks Insurance (Green Card) together with sufficient Travel/Medical Insurance and Breakdown Recovery Assistance suitable for the Tour or Event.

Note:  On major tours (where possible) we may give consideration to how participants can arrange for their cars to be driven, or transported, to both the start and end points of a Tour or Event so as to reduce the distance that the participants will have to drive to reach the start or end point.

Routes…

All routes to and from the start and end point and during a Tour or Event will be a matter of personal discretion for each Member however we will advise on routes which (where possible) combine a blend of attractive countryside and interesting places to visit along the way. Motorways or their equivalent will be avoided whenever possible, even when longer daily distances are planned.

Daily mileage will typically be kept to an average of less than 150 miles per day to facilitate late starts, stops for sightseeing, opportunities for servicing of cars etc. Where possible, on longer tours, a day free will be periodically built into the programme to allow time for sightseeing etc.

Hotels…

Hotels will be selected which offer a range of facilities and pricing structures suitable for a variety of interests and wherever possible, include secure off-road parking.  On longer tours, 2- or 3- over-night stops will be preferred rather than a succession of single night stops, which will be avoided where possible. As far as practicable an even standard of hotel will be selected with sufficient rooms to allow all participants to be housed in the same hotel, the final choice and selection of rooms being on a first come basis at the discretion of each Member. Typical minimum standards will be for set menu 3 course dinner, local wines and regional breakfast with the option of a packed lunch.  Members with vegan, vegetarian and any special dietary requirements should make their requests known to each Hotelier or Event Organiser upon booking.

Mechanical Support…

All Members are advised to familiar themselves with the mechanical and electrical workings of their car as detailed within the original Rolls-Royce Service Manual.  Keep an eye open for the ‘Workshops’ run by the Register from time to time, attendance will broaden your theoretical knowledge and practical understanding.  Prior to any Tour or Event you are advise to ensure that your car is fully serviced and road tested with several lengthening journeys.  Even on short journeys, you should always carry a basic tool kit and spares so that you could change a tyre, a spark plug and fan belt.  A spare can of petrol, water, gear and engine oil is also advisable.  While you are on a longer Tour or Event with us, you will have support from other more experienced Members.  Should your car suffer any problem you would not find help and assistance in short supply although our aim is to encourage you to rely upon yourself and grow your knowledge base.

Communication to Members...

Communication to Members regarding Tours and Events is, in the first instant, by email and via the Silver Ghost Register website (www.silverghostregister.co.uk) , then by further inclusion in the RREC Forum, Spirit & Speed and Silver Ghost Magazine when and where appropriate. Our Emails and Silver Ghost Register website will give the full details and date of each event, with the venue and/or hotelier’s name and contact details etc.

Communications with Members Reserving and Booking Tours and Events...

For operational and health and safety reasons it is necessary to communicate the name, telephone number and email address of each member reserving a place or booking a tour or event to each other Member on the tour or event. You agree to this and also agree to share such information only with the parties involved.

Covid 19 and its Variants…

Each Member is responsible for his/her own protection with regard to Covid 19 and its Variants and with particular regard to the current legislation in operation at the time and date of each Tour or Event together with the requirements of Hoteliers and Event Organisers. Our advice to Members is to follow the up to date Government Advice after receiving their own GP’s medical advice.

We have no special knowledge of health hazards such as the risk of contracting Covid-19, either during a Member’s travel or at the destination. For the latest travel health information, Members should review the latest Government Advice and be aware of any restrictions. We shall have no responsibility for Covid-19-related requirements that may be imposed from time to time, such as health declaration forms, test screening prior to departure or upon arrival, face coverings or quarantines, proof of vaccination and/or Covid Passports.  We have no special knowledge of Hoteliers or Event Organisers financial condition and no liability for any defaults nor will we assist in obtaining future credits with suppliers or return of deposits. We strongly recommend you pay by credit card, take out Covid trip cancellation and/or medical insurance (such as available from the Post Office) however some policies do not protect against cancellation due to pandemics or supplier defaults, so you should select and read the policy carefully.

Declaration…

As a Member participant in a Tour or Event and in consideration of the right and privilege to enter and participate, you agree to do so at your own cost, risk and expense by negotiating directly and by making your own arrangements with the Hotelier or Event Organiser.  You also agree to release Rolls-Royce Enthusiasts Club Limited and the Silver Ghost Register together with its representatives from any and all liability and injuries, damage or loss or consequential loss arising from your entry and participation in any Tour or Event. You also agree that information about the participating car, the names of the driver and passengers, including photographs taken during the event and tour, may be published in the Club’s and Register’s magazines and websites, unless you inform the Editor by e-mail that you do not wish such information and/or photographs to appear. You confirm that should you be accepted to participate in any Tour or Event, you will maintain fully legal insurance cover for any countries to be visited and that your vehicle will be serviceable and fully road legal.

Disclaimer…

Nothing in the arrangements for Tours or Events made by the Silver Ghost Register constitutes the Silver Ghost Register acting as a Tour Operator or Travel Agent within the Package Travel and Linked Travel Arrangements Regulations 2018.  

Dated 05.12.2021

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